THE TOWN OF MOUNTAIN VIEW

TOWN COUNCIL MEETING MINUTES

MAY 14, 2018

PRESENT: Mayor Glenn Levy; Mayor Pro-Tem Emilie Mitcham; Councilmembers: Kathleen Bailey; Mladenka "Mia"

Boehrer; Adam Ellsworth; Jon Richardson

EXCUSED/UNEXCUSED

COUNCIL MEMBERS: Leola Boone, Councilmember

STAFF MEMBERS PRESENT: Pat Wilson, Town Attorney; Mark Toth, Chief of Police; Sarah Albright, Town

Clerk/Treasurer recorded the meeting. Minutes are not verbatim.

MEETING TIME: 6:35 PM

LOCATION: Town Hall

THE TOWN OF MOUNTAIN VIEW TOWN COUNCIL CALLED THE REGULAR MEETING OF THE TOWN OF MOUNTAINVIEW TO ORDER

Mayor Levy called the meeting to order and roll call taken with all members present.

Councilmember Mitcham made the motion to move into the Licensing Authority Board and Councilmember Ellsworth seconded. All aye. The motion passed.

LICENSING AUTHORITY BOARD

Levy introduced the agenda item.

Lady Justice Brewery submitted a Modification of Premise application for review.

Attorney Wilson stated he reviewed the application to determine there was no fee for this and they are condensing into one part of their building.

Councilmember Mitcham made the motion to approve and Councilmember Bailey seconded. All aye. The motion passed.

Councilmember Mitcham moved from the Licensing Authority Board meeting and move into the regular meeting and Councilmember Bailey seconded. All aye. The motion passed.

CONSENT AGENDA

Levy introduced the agenda item.

The Consent Agenda included the Summary Account Information & Accounts Payable for April 2018 update and the April 9, 2018, Council Meeting Minutes.

Councilmember Mitcham made motion to approve and Councilmember Bailey seconded. All aye. The motion passed.

UNSCHEDULED PUBLIC COMMENTS

Levy introduced the agenda item.

Kathleen Hancock, 4158 Benton Street, wanted to mention she had noticed that they are losing trees in town and wanted to ask that they consider entering into agreement with arborist, low cost/free trees.

Janet Lopez introduced herself. She stated she lives on Benton Street next to the playground. She stated she was aware that the Jefferson County Open Space had matching grants and wanted to bring it to their attention, noting the playground equipment was old and would like to explore the idea of new.

Chelsea Steen wanted to bring a statement in to request more time for an extension for her sidewalk repair.

STAFF UPDATES AND/OR REPORTS

Levy introduced the agenda item.

Police/Chief Toth - He distributed his report at the meeting and reviewed items at that time. He noted the speedbumps are in the alley. Officer Green left for Edgewater and same reason as everyone else that leaves, it was due to benefits and wages and they are working on a replacement.

Town Attorney/Pat Wilson - He stated that he was working on items on the agenda and fielding calls from Council and the Mayor and the staff.

Councilmember Richardson arrived at this time. (6:45 PM)

PUBLIC COMMENTS REGARDING CURRENT AGENDA ITEMS

Levy introduced the agenda item.

There were no comments.

ORDINANCE NO. 2018-05-14, AN ORDINANCE ESTABLISHING A PROCEDURE FOR ENTERING INTO CONTRACTS FOR PURCHASES, CONTRACTS FOR LEASES AND CONTRACTS FOR CONSTRUCTION OF PUBLIC WORKS INVOLVING EXPENDITURES OF TOWN FUNDS OR INCURRING LIABILITIES OF LESS THAN SIX THOUSAND DOLLARS ($6,000.00)

Levy introduced the agenda item. He gave a brief update as to the reason for this ordinance. He inherited a policy that the Mayor could spend up to a certain amount of money between council meetings. This is to aid towards streamlining in between meetings.

Wilson noted charter allows a procedure and to delegate to the Mayor. He can only sign contracts that have appropriated funds, that obligate the town for one year.

Discussion included: written policy; administering the town; standard processes; routine matters and uses; formalize policy; interim type action; minor dollar amount purchases; items are appropriated in budget; amount to $5,000 per contract; clarification of purpose.

Councilmember Mitcham moved to approve the ordinance as amended and Councilmember Bailey seconded. All aye. The motion passed.

RESOLUTION NO. 2018-05-14A, A RESOLUTION INCREASING TRASH AND GARBAGE RETRIEVAL, REMOVAL AND DISPOSAL FEES FOR COMMERCIAL PROPERTIES LOCATED WITHIN THE TOWN SO AS TO REFLECT AND RECOVER THE ACTUAL COSTS OF THE TOWN FOR THAT CONTRACTED SERVICE

Levy introduced the agenda item.

Wilson said the town has not kept the fees sufficient to the charges. They will be passed on to the commercial users that use the service.

Councilmember Ellsworth made the motion and Councilmember Richardson seconded. All aye. The motion passed.

RESOLUTION NO. 2018-05-14B, A RESOLUTION INCREASING THE TOWN'S SEWER LINE MAINTENANCE RESERVE FEE FOR THE PURPOSE OF IMPROVING THE SEWER SERVICE AND INFRASTRUCTURE LOCATED WITHIN THE TOWN

Levy introduced the agenda item.

Discussion included the fact that was an opportunity to receive a loan to fix the drainage and line the sewer, so this resolution is for the purposes of applying for the loan. The admin fee will be discussed during the regular budget process. A public hearing will be forthcoming.

Councilmember Ellsworth made the motion and Councilmember Boehrer seconded. All aye. The motion passed.

RESOLUTION NO. 2018-05-14C, A RESOLUTION PROVIDING FOR A COST OF LIVING ADJUSTMENT FOR TOWN APPOINTED OFFICERS AND CERTAIN TOWN STAFF

Levy introduced the agenda item.

Mitcham stated her recollection was she thought council approved an annual cost of living adjustment to be applied on an annual basis. At the Finance meeting, we realized we could not find evidence that it was approved. She was concerned with disruptions to business when employees leave, the expenses increase, and through all this time employees have not received any increase in pay. She recommended that they have an annual automatic renewal for every staff member, tied to the consumer price index for urban consumers (CPIU), and that it be implemented retroactively for this year.

Wilson stated they should revisit this every year, make the finding and give that amount each year.

Levy stated he is not a fan of retroactive and is trying to build up reserves. He noted going retro to 2017 causes issues with W-2, for example. This is something really needs to come from the Admin Committee, or Admin and Finance Committee to recommend and finalize the resolution.

The resolution was tabled to be presented at the next meeting, June 11, 2018.

BREAK IN SESSION

7:35 PM

BACK IN SESSION

7:45 PM

DISCUSSION REGARDING SOCIAL MEDIA POLICY DRAFTS

Levy introduced the agenda item.

Wilson stated he reviewed the two policies for the towns social media site. Attorney Gomez saw the one and made notes and then he reviewed Mitcham's version. He noted his comments and in general the questions that came to mind, what does it apply to. There was some contradiction in the drafts as to which social media policy were unclear as to where they applied, community website, Facebook pages, some questions he is not equipped to answer, and who is going to control the social media accounts, web page, twitter, etc. one person needs to be the coordinator or review person. Anyone can contribute items. There are many good ideas between the two drafts. There are fundamental questions that need to be answered. Legal issues would be that you must comply with open meetings and open records. Official records must be preserved and available and must decide who does that. When three (3) or more elected officials get on a site and have open discussions, that constitutes an open meeting and would be open to the public. The policy needs to guide everyone. There are first amendment concerns to address as well. All shall respect and abide by the terms that are provided by Facebook, Twitter, and so forth. The policy needs to be as complete as possible with guiding principles, to focus on the Town's media.

Levy noted the Charter states that the Town Clerk is the designated official, the keeper of the records.

Discussion also included: official Facebook page; determine number of pages for policy; ADA compliant; available to as many people as possible; drafts need more work; concern to legally protect town; need strong enough policy; look at merging the two documents; one version was the Mayor's draft; second version drafted by Mitcham and Bailey; policy directives; apply to town owned/controlled platform, media, etc.; important for Clerk to be custodian, for records to be kept; stay away from content regulation; concern for volunteers; different platforms; duplication; agree to review and merge.

Levy agreed that he would merge the versions presented and ask the attorney to review for legality and organizational, and consistency and bring back to Council for review. Councilmembers noted that was acceptable.

COMMITTEE UPDATES/REPORTS

Levy introduced the agenda item.

Finance Committee - Mitcham stated she felt it was addressed earlier in the meeting.

Community Development and Outreach Committee (CDOC) - Bailey reviewed the notes which was in the packet. The suggestion box will be set up when they have the virtual suggestion box on the website ready.

Economic Development Committee - Ellsworth noted the information was in their notes in the packet.

Public Safety Committee - Richardson distributed the committee notes at the meeting and gave a brief overview of the notes. The carport has been delayed due to the setback concerns.

Admin Committee - Boehrer stated the date for the Community Picnic, was set for Saturday, August 4, 2018. The theme will be the Hawaiian Luau. The Ice Cream Social is Friday, July 13, 2018, from 3-6 PM with live music. The Community Picnic will be Saturday, August 4, 2018, from 3-6 PM. The Movie in the Park will be Friday, September 14, 2018, at dusk. The movie that will be playing is Coco. Vendors are needed for the movie in the park. The clerk was directed research serving alcohol at events in the park.

Public Works Committee - Ellsworth noted the report was in the packet. He gave a brief update from his notes.

MAYOR'S REPORT

Levy introduced the agenda item and noted he had a copy of the town council committee descriptions to be discussed in June.

COUNCILMEMBERS' UPDATES/REPORTS

Levy introduced the agenda item.

There were no updates.

MEETING TO ADJOURN

Councilmember Bailey motioned, and Councilmember Ellsworth seconded. All Aye. The regular meeting adjourned 8:46 PM.

ATTEST:	TOWN OF MOUNTAIN VIEW COUNCIL
Sarah Albright, CMC	Glenn Levy
Town Clerk/Treasurer	Mayor